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All of us at TCH are thrilled about E-Manager, a new web-based fuel card management application designed to make life easier for our carriers. E-Manager has been in use for several months, and several trucking companies that are using it have provided glowing reviews.
One of the earliest users of E-Manager is L.W. Miller Transportation, a company started by Larry Miller in 1982. The company has grown from three owner-operators and two company trucks to nearly 500 employees. In addition to over-the-road trucking, L. W. Miller operates eight convenience stores, three major repair facilities and two truck washes. As the company continues to grow, so do their technological needs. E-Manager has helped L. W. Miller cut down on paperwork and improve productivity.
TCH interviewed Warren Barton, Human Resources Manager at L.W. Miller Transportation to find out his thoughts about E-Manager.
"With E-Manager we can restrict who can go where to buy fuel and what else the driver can do while at the truck stop."
"When we were first shown E-Manager, both Glenn Bair, our systems administrator, and I were really excited about it. I knew it was going to take a load off of us because we can put the work of managing fuel cards where it belongs, on the dispatchers!"
"With E-Manager we can restrict who can go where to buy fuel and what else the driver can do while he's at the truck stop. All of the security measures are wonderful! I love that part!"
"What I really like is to be able to put this on a dispatcher's desk and say, 'ok, you manage your fuel cards from here -- you can assign a card, you can do a cash override, but you can't change limits. I can give them day-to-day access to manage their part of the business, but I still have ultimate control over policy."
Barton is also looking forward to implementing the Money Code management feature of E-Manager. He described to us how they have been doing it under their current system:
"You can't imagine all the stuff we have to do just to track money codes. We have one person downstairs who does nothing but keep track of them. She uses paper to keep a record of who assigned a code, what it was for, the trip number, the transaction number, etc. Everything is manually keyed into her computer and then reviewed for accuracy and control purposes."
"During my review I always have to send my account manager, Lori, an e-mail to ask, 'What else is outstanding, or what's up with these codes? Are they active? Are they inactive? Have they been used? If they've been used, why didn't I check them off?' "
"She then sends a note back to me saying 'these are open and active; this one was used at such and such…' and so on and so forth. Not the best way to run a company, but that's all we had to work with!"
Now, with E-Manager, there is a better way. The program issues and activates money code at the same time. It keeps track of who issued the code, the amount, why it was issued and whether or not the code has been used."
According to Barton, "Most of the things we've seen about E-Manager are very exciting to us. I think it's going to be great!"
TCH is glad to hear that E-Manager is making a difference for our carriers. It is encouraging to know that our customers are more excited about E-Manager as we are!
To learn more about E-Manager, call your account manager at 888-824-7378 today. As always, we are happy to hear from you and love providing you with tools and services.
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